Operations tracking
When stock, orders, assets and working time are kept in a separate spreadsheet per department, the figure depends on which file is opened. We build one record for each, updated where the work happens.
Before and after
For companies that need accurate counts of what matters to them — stock in a warehouse, orders in a shop, equipment in a clinic, hours on a site.
TodayStock, orders and assets are each tracked in a separate spreadsheet.
With custom softwareOne record for each item, whichever department views it.
TodayThe current figure depends on which file is opened.
With custom softwareOne figure, from one source.
TodayWorking hours are collected manually at the end of the month.
With custom softwareRecorded as the work happens, not reconstructed afterwards.
TodayThere is no reliable record of what changed or who changed it.
With custom softwareEvery movement stored with its full history.
What you get
What counts as an item, what counts as a movement, and the rules and categories the system follows — documented against the way you already count.
One record per item, entered once
Stock, orders, assets and working time each have one record, whichever department views it.
Figures that match because they share one source
Stock and order figures come from the same record, so an item is no longer counted in two files.
Assets and hours recorded as the work happens
Movements are recorded when they take place, not reconstructed afterwards.
A full history of every change
Every movement is stored with its history, so a figure can be traced back to the entries behind it.
How a project runs
- Analysis
- Design
- Build
- Handover
What operations tracking is
Operations tracking is a single record of what a company needs to count: stock, orders, assets and working time.
Entered once
Each item is entered where the work happens.
Every movement
What arrived, what left, who took it and how long it took.
A history per item
Kept with the item it belongs to, not in another department’s file.
One figure
Identical wherever it is viewed, because it exists in one place only.
What it connects to
Tracking projects usually start from the spreadsheets where counts are kept today, plus a notification channel so that shortages reach the right person quickly.
- Google Workspace and SheetsThe spreadsheets and documents your team already maintains, read and updated by the system rather than manually.
- TelegramWhere your team already communicates: requests submitted and changes announced without opening another application.
- Your existing toolsKept rather than replaced. The analysis determines which of them we connect, and which one remains the source of record for each item of data.
Operations tracking
Common questions
Have a different question?
Write to us and we reply within 24 to 48 hours, or book a 15-minute call.
Do we need to cover stock, orders, assets and working time at once?
No. They share one record because they are related, not because they must be introduced together. Projects usually begin with the most pressing area — often stock or working time — and the others are added when you are ready.
Can staff scan items instead of typing?
Whether scanning equipment is suitable is determined during the analysis. The system needs an item and a movement; how that data is captured depends on your working environment rather than on the record.
Does this replace our accounting software?
No. This is the record of physical operations — what arrived, what left, who had it and how long it took. Bookkeeping is a separate function, and the analysis defines clearly where the boundary lies in your case.
What happens to our existing counts?
They become the opening balance, and we review the files during the analysis. Bringing their data into the system is priced separately or, on larger projects, may be included; either way, it is agreed before development begins.
Much of our recording happens away from a desk. How is that handled?
It should be raised early, because it shapes the design. Input screens are built for the conditions your staff actually work in, and the analysis covers what happens when a movement is recorded late or out of order.
When can we start recording in it?
A first prototype in about a week — usually one item type recorded and moved end to end, so the categories can be checked against real operations. As a guide, production takes about a month.
What affects the price of a tracking system?
The number of item types tracked, the number of places they are tracked in, and how much existing data has to be reconciled. The price for your project is set once the analysis has defined the scope.
Who owns the records?
You do, and they remain portable. The source code is handed over in full, and the repository and infrastructure accounts are transferred to you at delivery.
Other examples of what we build
A single record of every customer and deal, structured around the way your company already sells and serves.
Documents that follow a defined approval route instead of circulating through chats and shared folders.
Purpose-built internal tools that replace the spreadsheets and chat threads your team currently relies on.
The key figures your business is managed by, collected automatically rather than compiled manually.
Your existing tools connected, so data moves between them without manual transfer.
Internal systems, process automation, operational platforms, management tools or a new software product. Describe the problem, and we design the software it needs.
How to start
Describe the task
Tell us about the problem and the process around it, in your own words. No specification is needed.
First analysis and an initial plan
We review your process and requirements at no charge. You receive a diagram of the process and an initial plan for the software.
A price for your project
The price is set after the analysis and agreed before development begins. It may change if the requirements change or the scope grows, and can be paid in stages.
Get in touch
Tell us about the problem you want to solve
We will reply, ask about your current process and propose where to start. If this page has not answered your question, ask it here.
We reply within 24 to 48 hours, in the order requests arrive.
Or write to us at hello@